BCBHAS believes you have a fundamental right to privacy, which we work to protect. If you give us permission, BCBHAS may communicate with you about our programs and our work. Here are the details of how we collect, use and safeguard your personal information.
During the course of our various projects and activities, BCBHAS may gather and use personal information— information that can be used to distinguish, identify or contact a specific individual. BCBHAS is committed to protecting the privacy of personal information it receives..
Business contact information, certain publicly available information and information in the public domain are not considered personal information covered by the privacy legislation.
BCBHAS always considers donor, volunteer, and membership information to be personal information and not to be disclosed without consent.
BCBHAS observes the following practices when collecting, maintaining and using personal information:
Information We Collect and How We Use It
We may ask you for personal information, including your name, address, email, phone numbers and specific interests, in a variety of ways, including website forms, surveys, email, mail-in forms, over the phone and in person.
BCBHAS uses the personal information provided by members, donors and others in connection with its programs to:
- Educate, disseminate, and support Black British Columbians’ achievements past, present, and future.
- Bring together diverse groups of people who have an interest in promoting, educating, and learning about BC and Canadian Black history.
- Promote diversity in BC social, economic, and political spectrums.
- Encourage youth and children to develop an interest in the achievements of Black people in BC and Canada as well as developing an interest in their community and the world;
as well as to:
- manage our relationship with members and donors;
- conduct and facilitate fundraising;
- meet our legal or regulatory requirements; and
- fulfill other purposes consistent with the above.
For example, we may ask you for personal information to process a donation, membership or registration, to invite you to an event or to provide newsletters and information about BCBHAS of interest to you. We may also contact you by mail, email or phone about opportunities to support our work or to make a donation.
It is always your choice whether to provide your personal information to us. You can choose to withhold this information. We keep the personal information that you provide to us in strict confidence. We grant access to personally identifiable information only to those in BCBHAS who need to perform a specific task, such as to record a membership or to provide a receipt. We take measures to ensure that the integrity of this information is maintained and to prevent its being lost or destroyed.
Information We Share
We may sometimes use outside organizations to help us communicate with you. We will give them access to your personal information solely for that purpose. We only work with organizations that have comprehensive security and confidentiality policies, including written policies that do not allow them to use or share your information with anyone other than BCBHAS.
We never rent or sell the names of our members and supporters. We do not sell or exchange email addresses with other organizations. We do not trade names and mailing addresses of people who donate to us.
Donors who request that their name and/or the amount of the gift not be publicly released shall remain anonymous.
What You Need to Know about Consent
By providing personal information to us, you consent to the collection, use and disclosure of your information in accordance with this policy.
When you provide contact information to us for one purpose, we may contact you using that information for other parts of our own work. For example, if you join BCBHAS, we may send you information about BCBHAS events, opportunities to participate in our work or how to make a donation.
We may disclose your information to carefully selected service providers to conduct activities (such as mailings) on our behalf, or with your consent, to provide information on other activities about which you may be interested. We take all reasonable precautions to ensure that the service provider meets our policies to protect your personal information.
Updating Your Consent
Upon reasonable request and notice, we allow individuals to review their own personal information that we have collected to ensure it is correct and current. To ensure privacy, we will require verification of the identity of the person making the request. If you would like to stop receiving email from us at any time, click the unsubscribe link at the bottom of any of our emails. You can also update your consent by sending our privacy officer a message at email@example.com or by writing to Privacy Officer, BC Black History Awareness Society, 987 Seapearl Place Victoria B.C. V8Y 2X4.
Social Network, Targeted Advertising and Web-Analytics
BCBHAS uses Facebook and other social media services to keep supporters and others who are interested in the organization and its activities up to date. We show social networking sharing buttons and widgets from social media services such as Facebook, Google, and Twitter on our website to enable you to easily share news and information about BCBHAS. These social networking sharing buttons and widgets come from web servers which may track your behaviour on our website and may combine this with other information about you originating from other websites. There are browser add-ons that you can install to disable them.
We gather information automatically about visits to our website to help us maintain and improve its design, and to evaluate traffic statistics, such as the times of day and days of week of peak traffic, and to assess the popularity of different areas of the site. We use Google Analytics to gather this data and analyze it. Google Analytics collects information about the date and time in which our web site was accessed, and may also track a visitor’s movement within the site, but does not collect personal information about the visitor. We use this data to improve our website performance. You can install the “Google Analytics Opt-out Browser Add-on” to prevent information about your visits to our website being sent to Google Analytics.
Ways to Prevent Collection of “Anonymous” Data
How We Store Personal Information
The servers on which BCBHAS’s information is stored are located in Canada.
Use of Third Parties
In some cases, BCBHAS does not actually collect and store personal information, but instead uses a third-party. For example, we may use Survey Monkey to send out a survey or a third-party service to provide registration for an event. Such services have resources dedicated to maintaining security and confidentiality, and we ensure that any third-party partner has written policies about never sharing your information with anyone other than BCBHAS.
Retention of Information
We retain personal information as long as necessary to fulfill the specific purposes for its collection or to comply with applicable laws. BCBHAS uses reasonable business practices to ensure we have adequate controls, schedules and practices for retention and destruction of records containing your personal information.
Payment Information and PCI Compliance
Our donation pages are secured using Secure Sockets Layer (SSL), a security protocol that provides communications and transactional privacy over the internet. Payment Card Industry Data Security Standards (PCI DSS) define industry best practices for handling and protecting credit card details. All storage and transferal of your financial details by BCBHAS and our payment processors is PCI compliant
Links to other websites
How We Keep Your Information Secure
We endeavour to maintain appropriate physical, procedural and technical safeguards for your personal information. This information may be subject to disclosure to the government, courts or law enforcement agencies, according to the laws of British Columbia and Canada. Where we are given notice of such disclosure, we will communicate the information to you, if permitted by law.
Policy Updates and Changes
We may change this policy from time to time without notice. Changes will be reflected on this page.
Need More Information?
For further information, please contact our privacy officer by email at firstname.lastname@example.org or by mail at:
BC Black History Awareness Society
300 Linden Ave, Victoria, BC V8V 4E7
This document is available to the public and explains how we collect, use and disclose information, in accordance with this policy, the Personal Information and Electronic Documents Act, the Personal Information Protection Act, the Canadian Anti-Spam Legislation and other relevant legislation.
Further information on privacy and your rights regarding your personal information may be found on the website of the Privacy Commissioner of Canada at www.priv.gc.ca.